10 Tips and Tricks for Achieving a Clean Email 7 min read · Written by Mae R Davis on Dec 10, 2022 · Email Protection.

Maintaining a clean email is essential for staying organized and efficient in today's digital world. With so many emails being sent and received on a daily basis, it can be easy for your inbox to become cluttered and overwhelming. However, by following a few simple tips and tricks, you can keep your email clean and organized, allowing you to stay on top of your messages and stay productive.

1. Unsubscribe from unnecessary emails. One of the easiest ways to keep your email clean is to regularly unsubscribe from any newsletters or promotional emails that you no longer need or want. This will prevent your inbox from being cluttered with irrelevant messages and help you focus on the emails that are important to you.
2. Use folders and labels to organize your emails. Another effective way to keep your email clean is to use folders and labels to organize your messages. This will help you keep track of different types of emails, such as work-related messages, personal messages, and important documents, making it easier to find the information you need when you need it.
3. Delete old and unnecessary emails. Over time, your inbox may become cluttered with old and unnecessary emails. To keep your email clean, it's important to regularly delete these messages. This will free up space in your inbox and prevent you from being overwhelmed by an excessive number of emails.
4. Use filters and rules to automatically sort your emails. Filters and rules are powerful tools that can help you automatically sort and organize your emails. For example, you can create a rule that automatically moves all emails from a specific sender to a particular folder, or a filter that automatically labels all emails with a certain keyword. This will save you time and effort and help you keep your email clean and organized.
5. Use the "delegate" and "defer" functions to manage your emails. Many email clients, such as Gmail and Outlook, have built-in "delegate" and "defer" functions that can help you manage your emails more efficiently. The "delegate" function allows you to assign an email to someone else, while the "defer" function allows you to schedule an email to be sent at a later time. This can be useful for managing emails that require follow-up or action from others.
6. Use a spam filter to prevent unwanted emails. Spam emails can be a major source of clutter in your inbox. To keep your email clean, it's important to use a spam filter to automatically block these unwanted messages. Most email clients have built-in spam filters, but you can also use a third-party spam filter for added protection.
7. Keep your email address private. To prevent your email from becoming cluttered with unwanted messages, it's important to keep your email address private. Avoid giving out your email address to unfamiliar websites or individuals, and use a temporary email address when signing up for services or websites that you are unsure of. This will help protect your email from spam and other unwanted messages.
8. Use a professional email address. Using a professional email address, such as yourname@company.com, can help you maintain a clean email by separating your personal and professional messages. This can also improve your professional image and make it easier for others to contact you.
9. Regularly clean out your inbox. To keep your email clean, it's important to regularly clean out your inbox. Set aside time each day or week to process and organize your emails, deleting or archiving messages that are no longer needed and moving important messages to the appropriate folders. This will prevent your inbox from becoming cluttered and help you stay on top of your emails.
10. Use a tool like Email Monster to manage your emails more efficiently. Email Monster is a tool that allows you to create and manage unlimited free temporary email addresses, which can be used to protect your real email address from spam and other online threats. In addition, Email Monster forwards all emails from your temporary email addresses to your real email address, so you can still receive and respond to important messages without revealing your real email address. This can help you keep your email clean and organized and save you time and effort.

In conclusion, maintaining a clean email is essential for staying organized and efficient in today's digital world. By following a few simple tips and tricks, such as unsubscribing from unnecessary emails, organizing your messages with folders and labels, and using tools like Email Monster, you can keep your email clean and organized, allowing you to stay on top of your messages and stay productive.